# Settings **Use the menu item *Settings* to make all the settings relevant for time tracking.** [![image.png](https://manual.drakos.de/uploads/images/gallery/2025-10/scaled-1680-/SKRimage.png)](https://manual.drakos.de/uploads/images/gallery/2025-10/SKRimage.png) ## Tab *Settings* ### Area *General Settings* - *Web Terminal:* Select devices that should serve as a web terminal. - *Device Overview Bookings:* Select the device with which bookings are created that users create manually via the menu item *Overview Bookings* (for example, to add a booking). - *Time window (minutes):* Specify the time span within which pairs of clock-in/clock-out bookings are used to calculate working hours. - *Holiday Last Year:* Select the database field that contains the holiday entitlement that was transferred from the previous year to the current year. - *Remaining holiday:* Select the database field that contains the total holiday entitlement. The holiday for the current year is calculated as follows: `Holiday current year = remaining holiday – holiday last year – holiday next year`. - *Holiday Next Year:* Select the database field containing the holiday entitlement for the coming year. - *Ignore bank holidays:* Specify the holiday classes (separated by commas) that should not be displayed in the [*Team Calendar*](https://manual.drakos.de/books/janiweb/page/teamkalender) and should therefore not be used for the holiday calculation. - *Next year visible from (MM-dd):* Specify the day from which the team calendar should be visible for the next year. - *Next year visible until (MM-dd):* Specify the day until the team calendar should be visible for the next year. - *Holiday last year until (MM-dd):* Define the day until employees can take holiday from the previous year. - *Holiday next year from (MM-dd):* Define the day from which employees can plan holiday for the next year. - *Days until reminder:* Enter the number of days after which a reminder E-Mail is automatically sent to the supervisor if they have not responded to an absence request. - *Show Team Member in Team Calendar*: Activate this option if you want team members to be displayed in the *Team Calendar*. - *Information on rejected applicationts by leading system:* If this option is selected, employees and supervisors are informed about requests that have been rejected by the leading system. - *Display absences on weekend*: Activate this option if you want absences to be displayed at the weekend as well and included in the holiday calculation. - *Info supervisor new booking:* Activate this option to inform the manager when an employee makes a late booking via the menu item *Overview Bookings*. - *Show Employee Time Sheets:* Activate this option if you want to allow supervisors to view their employees’ time sheets (including time sheets from SAP). - *Team calendar additional info:* Here you can select a database field that will be displayed in addition to the person’s name in the menu item *Team Calendar*. - *Limitation Team Calendar*: Select a database field here to further limit a team (a team consists of all persons who have the same supervisor). - *Series possible until:* Enter a date here if you want to restrict the period in which employees can create series of absences. - *Select time format:* Here you can specify whether the times are displayed in hours:minutes:seconds or just in hours:minutes in the *Overview Bookings*. - *Show labels for Booking buttons*: Activate this option to display the labels for the booking buttons in the *Web Terminal* menu in addition to the buttons themselves. - *Enable New Absence button:* If this option is selected, a *New Absence* button will be displayed in the *Team Calendar*, which can be used to create absences without having to right-click or press and hold (on touch devices). - *Maximum Age for Booking Modification (Days)*: This setting determines the maximum number of days that entries in the booking overview may be old before they can no longer be edited. Enter a positive integer. The default value is set to 90 days. Entries can be added, amended or deleted within the defined period. ### Area *Abbreviations for Bank Holidays* Specify the abbreviations that are displayed for holidays in the menu item *Team Calendar*. ### Area *Create Time Recordings/Absences* Activate the corresponding option if you want to allow users to perform *Booking Actions* and/or *Absences* via the menu item *Overview Bookings*. ### Area *Available Actions in Overview Bookings* Use this area to define which persons can create, change or delete bookings via the menu item *Overview Bookings*. Persons are distinguished by: - **Employee:** Employee via the employee login. - **User:** Administrator via the admin login. - **Supervisors:** Employee who are a supervisor via the employee login. ### Area *Visible Fields* Specify here which additional information (e.g. balances) should be displayed in the various menu items. The fields *Value > Limit, Color (Value > Limit)* and *Value < Limit, Color (Value < Limit)* allow you to highlight values above or below a limit in color. ## Tab *Web Terminal* Specify the booking buttons for the [*Web Terminal*](https://manual.drakos.de/books/janiweb-j92/page/web-terminal) here. First, select the web terminal for which you want to edit the settings from the Web Terminal drop-down menu. - Button *Add:* Press *Add* to add a booking button. It will appear at the end of the list. - Column *Event type:* Select the type of booking for which the button is to be used. - Column *Icon:* If you want to display an icon other than the default one, press *Upload* and select a graphic file. - Column *Visible:* Select whether the button should be visible. - *Booking Type:* Shows whether the booking marks the person as present or absent (this is particularly important for calculating working hours in the *Overview Bookings* menu item). - *Row*: Here you can specify the row in which the booking button should appear in the web terminal. - *Column*: Here you can specify the column in which the booking button should appear in the web terminal. ### Area *Visible Fields* Specify here which additional information (e.g. balances) should be displayed in the various menu items. The fields *Value > Limit, Color (Value > Limit)* and *Value < Limit, Color (Value < Limit)* allow you to highlight values above or below a limit in color. ## Tab *Device Booking List* Dormakaba devices allow persons to view a list of their most recent bookings using a booking. Specify the appearance of this list here. - *Days past:* Here you can specify the number of days for which bookings should be displayed. - *Timeout:* Specify after how many seconds the list should automatically disappear (privacy protection). - *Dark mode*: Activate this option if you want the booking list to be displayed in a dark mode. ### Area *Visible Columns* Specify which information should be included. Activate the corresponding options. ### Area *Visible Event Types* Specify which bookings should be displayed. Activate the corresponding options. ## Tab *Time Sheet* JaniWeb can display time statements from an SAP system in the menu item *Time Sheet*. On this tab page, you specify whether these time statements should be accessed via the file interface or the SOAP interface. *Enable SOAP:* Activate this option to enable the SOAP interface. The fields *SOAP URL*, *SOAP User* and *SOAP Password* also appear. Enter the required data. *Client, Path*, *File extension:* Specify the information for the file interface. One path can be configured for each client. ## Tab *Mail* Enter an additional text to be included in E-Mails that are sent automatically when creating/approving/rejecting holiday requests. ## Tab *Absence* Use this tab to manage the various types of absences. ### List of absence types The list contains all the absence types that have already been created. Select an entry to view details. ### Button *New* Press *New* to create a new absence type. Enter the *Description*, *Client*, *Validity* and any other required data. To set the label, press *Translate*. Enter the names for the respective languages and press *Save.* - *Days future* / *Days past*: Specify how many days in the future or in the past the absence can be created. - *Absence reason SAP:* Select the relevant absence type from SAP here. This link is important for transferring the absences to SAP. - *Workflow Past* / *Workflow Future:* Select a workflow for the absence type here. You can define workflows under the menu item *Workflow*. - *Abbreviation:* Define an abbreviation that will be displayed in the *Team Calendar* for this absence type. - To define the name for an abbreviation, click *Translate*. Enter the names for the respective languages and press *Save.* - *Contingent:* Choose whether to check a contingent when an absence is created. - *No check:* The created absence is not checked. - *Holiday:* The created absence is checked against the holiday contingent. - *Other:* Choose this option in order to select a database field in the *Contingent* field, against which the absence is checked when it is created. Enter the *Unit* (days, hours or minutes) for the value of the database field. You can also set a *Limit* that is checked when the absence is created. This prevents the absence from being created if the value of the contingent is above or below the set limit. - *Comment mandatory:* Users must enter a comment when creating an absence. - *Upload Documents:* Users are allowed to upload documents when creating an absence. - *Supervisor must approve:* Activates the workflow for approval by the supervisor. - *Notify supervisor:* When an absence is created, the supervisor is automatically notified. - *Supervisor approves delete:* Activates the workflow for approval by the supervisor when deleting an absence. - *Notify supervisor on delete:* When deleting an absence, the superior is automatically notified. - *With time:* Users can specify a time in addition to the date when creating an absence. - *Show in team calendar:* The absence appears in the team calendar. - *Allow series:* Users may create an absence as a recurring series. - *Not selectable:* Absences cannot be selected in the team calendar. - *Supervisor can create:* The supervisor can create absences for their employees. - *Employee can create:* Employees can create absences themselves. - *Incognito:* The abbreviation of the absence type is not visible to team members. - *Automatic Approval*: If this setting is enabled, you can specify in the *Days* field how many days without a response from the responsible person will result in the absence being automatically approved. - *Flexitime:* Once this setting is configured for an absence, only persons with a specific value in the '*zterf*' (database table: hrcc1dnperso01\_data\_relation) field can create this absence from the team calendar. ## Tab *Working Time Report* Here you define which booking types are used for calculating the working hours in the [Overview Bookings](https://manual.drakos.de/books/janiweb-j92/page/overview-bookings) (top list). You can also create working time rules for the automatic deduction of break times (bottom list). ##### List of booking types - Button *Add:* Press *Add* to add a booking type. The entry appears at the end of the list. - Column *Event type:* Select the booking type to be included in the report. - Column *Device:* Select the devices for which bookings are to be reported. - Column *Icon:* If you want to display a different icon than the default icon in the report, press *Upload* and select a graphic file. - *Booking Type:* Shows whether the booking is considered as *Present* or *Absent* (this is particularly important for calculating working hours). ##### List of working time rules - Button *Add:* Press *Add* to add a new working time rule. It will appear at the end of the list. - Column *Description:* Enter a meaningful name. - Column *Working time limit (minutes):* Enter the time in minutes from which the break time is automatically deducted if there are no break bookings of sufficient duration (i.e. the person has not had a long enough break). - Column *Automatic deduction (minutes):* Enter the break time in minutes that is automatically deducted. ## Tab *Holiday Classes* Here you specify the time valuation for various holiday classes to ensure that holiday is calculated correctly. - For full-day holidays, enter the number 1 in the *Value* field. - For holidays that are considered half days (such as Christmas and New Year’s Eve in Germany, for example), enter 0.5.