# Workflow

**The menu option *Workflow* allows you to manage the approval process, for example, to process absence requests or to secure the assignment of permissions.**

[![image.png](https://manual.drakos.de/uploads/images/gallery/2025-10/scaled-1680-/T7qimage.png)](https://manual.drakos.de/uploads/images/gallery/2025-10/T7qimage.png)

## List of workflows

The list contains all workflows that have already been created. Select an entry to view details.

### Button *New*

Press *New* to create a new workflow. Enter a description, a validity period, and a client, and press *Save*.

### Tab *Details*

In the area *Approve*, specify the persons who are allowed to approve a request created for this workflow.

- Select a *Decision Maker*. Press the plus icon to add further decision makers.
- *Sequence:* If there are several decision makers, use this to determine the sequence in which the request must be approved. Enter a number for each. If the same number is entered for two decision makers, both must approve for the request to proceed to the next step in the workflow.

### Tab *Objects*

Use this to determine what triggers the workflow.

#### List *Object Type*

- Select *Absence* to trigger the workflow by absence requests, home office times or similar. 
    - Select whether absence times in the *Past* and/or in the *Future* should be taken into account.
- Select *Booking* if the workflow is to be triggered by manually creating bookings. 
    - Select whether booking times in the *Past* and/or in the *Future* should be taken into account.
- Select *Permissions* if the workflow should be triggered when permissions are assigned for specific devices or device groups. 
    - Select the *Device* and/or *Device Groups* for which the workflow should apply. Press the plus icon to add further devices or device groups.
    - (Optional) Under *Person Groups*, define which persons trigger the workflow when they try to assign permissions for the specified devices or device groups.

For information on how to edit workflow requests, see the [Workflow](https://manual.drakos.de/books/janiweb-j92/page/workflow) section.

<p class="callout info align-left">Alternatively, you can also define the respective workflow for individual absence types in the module *[Time and Attendance &gt; Settings &gt; Tab Absence](https://manual.drakos.de/link/236#bkmrk-abwesenheit)*.</p>

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##### TIPS

A [Workflow Report](https://manual.drakos.de/books/janiweb/page/workflow) allows you to track all approvals.